Southorpe Parish Council Website - Privacy Policy

In order for this website to function properly, we collect small amounts of data from you in order to make sure that the experience is smooth & coherent. Therefore, to comply with GDPR regulation, we are required to provide you with a privacy policy to make sure that you are aware of how we use your data and where it goes. Please continue to read on to find out more information.

What is ‘personal data’?

According to UK GDPR regulations:

“…‘personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

Identification using personal data can be done with either individual pieces of personal data, or a combination of data collected.

Who uses this data?

Those that handle your data are known as ‘data controllers’. They hold a responsibility for keeping your data safe, and also for answering any questions you require about your data.

Southorpe Parish Council, as the provider of this website and this privacy statement, a ‘data controller’. Additionally, as the website hosting platform, the company Squarespace, Inc. also has access to data as a ‘data controller’, as functional cookies are used in order to make sure the website functions properly. Contractor Joseph Haynes also has access to data as a ‘data controller’, with the specific reasoning of maintaining and updating the website.

Below, ‘we’ and ‘us’ refers to the ‘data controllers’ mentioned above.

How is your data used?

Through your interaction:

This website is designed to does utilise as little data as possible. Therefore, all explicit interactive fields that are possible between Southorpe Parish Council and you are prohibited.

All communications with numbers & emails displayed on this website are for personal reasons only - the only time this will be shared with anyone else other than the person you are contacting is when you specifically ask to do so, or agree to share this information with a member of the council. Explicit permission will always be given, but this is outside the confines of the website.

Cookies:

This website uses cookies by default: when using this website, you agree to the use of functional cookies in order to allow this website to function properly. Cookies are small files which are kept on your computer in order to remember preferences & historical uses of websites to allow websites to function in the correct manner.

Southorpe Parish Council collects information on these functional cookies: these are not analytic, and so are not used to track you. However, information is collected that allows us to see where website users are interacting with the website; this information cannot be tied to you.

Other Uses:

Please be aware that we may have to use your data in order to comply with a legal obligation: when this happens, we will notify you of this. This will only be with data we can tie to you (i.e. the ‘Contact Us’ page). We will also notify you when transferring information out of the EEA (European Economic Area).

For information on how Squarespace processes data, please consult the below links:

If you visit another website through a link that we provide, we are not responsible for security of any data you are providing to the external site as we have no control over these websites and their use of cookies and data.

Is my data secure?

Whilst data collected here is believed to be as secure as possible, especially internally within the Council, online information can never be stored with 100% security. We remind all our users that if you are hesitant about sending any information, please stop and think before making the decision to do so.

What about children?

We do not knowingly collect information about children under the age of 13. If you are the parent or guardian of a child under the age of 13, we ask that you contact us immediately at ‘southorpeclerk@gmail.com’ so that we can delete this information. Should we require the information about a child under the age of 13 for any legal reason that is exceptional to GDPR compliance, we will request the parent/guardian’s permission before doing so. Otherwise, we strive to delete all information about children under the age of 13.

Will this policy change?

We reserve the right to update and change this website over time. We ask that those that provide data review this privacy policy periodically. When it is necessary, we will let you know that our Privacy Policy has changed.

When an update to the policy goes live on this website, its changes are immediately effective. (Last updated: 25th October 2021.)

Should you have questions concerning this policy, a request concerning your data or a complaint about the handling of your data, please contact ‘southorpeclerk@gmail.com’. We strongly advise you to carry out a periodical review of this policy.

If in doubt, do not share sensitive information online.